Workflow Automation That Moves the Work For You
KUYA Solutions LLC, founded by Slade Jones, connects the tools you already use so repeatable steps — booking confirmations, lead routing, reminders, data sync — happen on their own. Scope follows a 60-minute MapFlow session ($497) that maps the work first — book it at /book.
What it is
Connected automations across your real stack.
Workflow automation is the connective tissue between your tools — when something happens in one place, it triggers the right action in another. We map the actual workflow first, then build automations into your CRM, inbox, calendar, booking, and docs so steps move without someone copy-pasting between tabs.
Who it fits
Teams losing hours to hand-moving data.
Workflow automation fits operators whose day is full of moving records between tools, sending the same reminders, and routing the same kinds of inbound messages. If the same step happens over and over across your stack, it's a candidate for automation.
What we automate
Common workflows we connect.
Booking confirmations
New bookings trigger confirmations, reminders, and follow-up automatically — no one manually copying details into a calendar or inbox.
Lead routing
Inbound leads are sorted to the right person or queue and followed up on schedule, so nothing qualified sits unread.
Reminders & nudges
Triggered nudges for renewals, next steps, and follow-ups tied to your CRM and calendar, so timing doesn't depend on memory.
Data sync
Records move between the tools you already use — CRM, inbox, docs, spreadsheets — so the same data isn't typed in twice.
Implementation process
Map → Build → Run
We start by mapping the real workflow, then build connected automations into your existing tools, and run them with a human in the loop on exceptions.
- 1
Map
A 60-minute MapFlow session maps the workflow, finds the repetitive bottlenecks, and defines where automation fits.
- 2
Build
We build connected automations into your existing stack using the tools you already pay for where possible.
- 3
Run
The automation runs with a human in the loop on exceptions, so repetition is handled and judgment still gets a person.
Honest pricing
What does workflow automation cost?
Scope follows the map — the workflows, tools, and complexity are set against your actual work, not a mystery retainer. See /pricing for current details. The only confirmed starting point is the MapFlow session: $497 for 60 minutes, booked at /book.
How it fits with our other services
Automation + people + systems.
Automation removes the repeatable rules around a seat. For work that needs judgment and communication, pair it with a trained VA. And the whole thing runs cleaner on documented SOPs — so nothing depends on one person's memory.
FAQ
Common questions about workflow automation.
- What's the difference between workflow automation and AI?
- Workflow automation is deterministic: when X happens, do Y — move a record, send a reminder, update a field. AI handles fuzzy steps — drafting a reply, summarizing a thread, deciding which queue a message belongs in. We use both where each fits.
- Which tools do you connect?
- Your existing stack first — CRM, inbox, calendar, booking, and docs — plus automation platforms like Zapier or Make where needed. We use what you already pay for where possible instead of adding new software.
- How long does automation take to set up?
- Discovery starts with a MapFlow session. Build follows the workflow, access, and scope. MapFlow helps clarify what to automate first so the first build is the highest-value one.
- How much does it cost?
- Scope follows the map, so cost depends on the workflows, tools, and complexity involved. The confirmed starting point is a $497, 60-minute MapFlow session; see /pricing for the full picture.
- Does automation replace my VA?
- No — it extends them. Automation removes the copy-paste around a seat so a VA spends time on work that needs a person: judgment, communication, and exceptions. See our virtual assistant staffing for the people side.
- Where are you based?
- KUYA is US-based in Houston–Galveston, Texas and supports US business hours, with remote clients across the United States.
Let's map the workflow that runs your business without you.
A focused 1:1 session to identify what to delegate, automate, and systemize — so growth stops depending on your hours.