A Remote Staffing Agency Built for Small US Teams
A remote staffing agency recruits, vets, and places remote workers in your business, so you get dedicated help without running the hiring process yourself. KUYA Solutions places pre-vetted virtual assistants into seats mapped to your real workflow, onboards them against your SOPs, and bills a flat monthly rate with US-friendly hours.
What a remote staffing agency does for you
Hiring remote help on your own means writing the job post, screening applicants, testing skills, onboarding, managing, and starting over when it doesn't work out. A remote staffing agency takes most of that off your plate. With KUYA's VA staffing, that includes:
- Role match. We map the seat first (the actual work, hours, and tools), then place a pre-vetted VA who fits that role, not a generic résumé.
- SOP onboarding. Every VA is onboarded against your documented processes, so handoffs are clean and the work is repeatable instead of tribal knowledge.
- US-friendly hours. Coverage is scoped to the role and aligned to your operating day, including Central Time for Texas teams.
- Replacement guarantee. If the fit isn't right, we address it directly and work to re-place the seat.
- AI support. Your VA can work alongside AI workflows that handle routing, drafting, and reminders, so their hours go to work that needs a person.
Remote staffing vs. offshore staffing vs. freelancers
These terms get used interchangeably, but they mean different things.
- Remote staffing means your team member works from outside your office. They could be anywhere.
- Offshore staffing means remote staff based in another country, often the Philippines, usually at a lower cost than a comparable US hire.
- Freelancers are independent contractors you find, vet, and manage yourself, often through a marketplace.
| Freelance marketplace | Direct offshore hire | Remote staffing agency (KUYA) | |
|---|---|---|---|
| Who finds and vets candidates | You | You | KUYA |
| Role defined before hiring | Up to you | Up to you | Yes, mapped in MapFlow |
| Onboarding | You | You | SOP-based onboarding |
| If the fit is wrong | Start over | Start over | Replacement guarantee |
| Pricing | Hourly, varies by person | Salary plus your admin time | Flat monthly rate |
| Your time spent on hiring | High | High | Low |
Roles we staff remotely
The seats KUYA fills most often.
- Admin & Inbox VA
- Customer Support VA
- Lead Follow-Up VA
- Ops & Project VA
- Research & Data VA
- Scheduling & Calendar VA
Specialist seats include a HighLevel-certified VA for CRM work (see our GoHighLevel virtual assistant page) and an AI Specialist for automation builds and maintenance.
Where our remote staff are based
US company, Houston–Galveston roots, offshore talent.
KUYA Solutions is a US company with Houston–Galveston roots. Our remote staffing centers on Filipino virtual assistants, placed and onboarded by a US-based team that scopes each seat to your workflow and your business hours. That's the practical version of outsourcing to the Philippines: you get the cost advantage of offshore staffing without running the recruiting and onboarding yourself.
Remote staffing rates
KUYA publishes its staffing rates.
Each role is a one-time placement setup fee (listed on the pricing page) plus a flat monthly rate:
| Role | Hours | Monthly | Best for |
|---|---|---|---|
| Dedicated Assistant | 20 hrs/wk | $1,697 | Part-time coverage, US-friendly hours |
| Dedicated Assistant | 40 hrs/wk | $2,797 | Full-time coverage, US-friendly hours |
| HighLevel-certified VA | 20 hrs/wk | $1,697 | CRM workflows in HighLevel |
| AI Specialist | 40 hrs/wk | $3,297 | AI automation builds and maintenance |
Final fit depends on role complexity, hours, and coverage windows, and is confirmed after the Workflow Mapping Session. Third-party software subscriptions and usage fees are billed separately. For how these rates compare with a US hire, read our virtual assistant cost guide.
How KUYA remote staffing works
Map, Seat, Run
1. Map
MapFlow session
A 60-minute MapFlow session ($497) maps the workflow, finds the bottlenecks, and defines the seat: what the VA owns, what AI handles, and what stays with you.
2. Seat
Pre-vetted VA placement
We place a pre-vetted VA matched to that role and onboard them against your SOPs. If you don't have SOPs yet, the map gives you the starting point.
3. Run
Owned, not just automated
The VA owns the work with the right AI support, so the seat runs without you in the middle of every task.
Offshore staffing checklist
What to ask any agency.
Whether you work with KUYA or someone else, get clear answers to these before you sign:
- Do you define the role before sending candidates, or send profiles first?
- What hours will the VA work, and how much overlap is there with my day?
- Do you onboard against documented SOPs, and will you help create them?
- What happens if the first placement isn't the right fit?
- How is access to my accounts granted and revoked?
- How does the VA report status and escalate exceptions?
- Are setup and monthly rates published, or is it a mystery retainer?
- Can the VA work alongside AI and automation?
We go deeper in how to choose a VA company in Houston. Not sure you're ready to hire at all? Start with when to hire a virtual assistant.
FAQ
Frequently asked questions.
- What is a remote staffing agency?
- A remote staffing agency recruits, vets, and places remote team members in your business. KUYA maps the role first, places a pre-vetted virtual assistant, and onboards them against your SOPs, so you don't run the hiring process yourself.
- What's the difference between remote staffing and offshore staffing?
- Remote staffing means your team member works outside your office, anywhere. Offshore staffing means they're based in another country, often the Philippines. KUYA's remote staffing centers on Filipino virtual assistants with hours aligned to your US business day.
- How much does remote staffing cost?
- KUYA's published rates are $1,697 per month for a 20-hour-a-week Dedicated Assistant and $2,797 per month for 40 hours, plus a one-time setup fee. Specialist seats are listed on the pricing page. Final scope is confirmed after the Workflow Mapping Session.
- Should I start part-time or full-time?
- Part-time fits focused, flexible work: a few recurring tasks or overflow help. Full-time fits an ongoing workload that needs dedicated daily coverage. If work piles up every day, full-time usually pays off; if it comes in waves, part-time is often the better start.
- What if the VA isn't the right fit?
- KUYA's VA staffing includes a replacement guarantee. We address mismatches directly and work to re-place the seat, and documented SOPs make that easier because the next person steps into a defined role.
- How quickly can a remote VA start?
- Discovery can start quickly, often within days. Onboarding then follows the workflow, tool access, and scope, not a long sales cycle.
Get a staffing plan built around your workflow
Define the seat before you hire.
Book MapFlow, the $497 / 60-minute Workflow Mapping Session, to define the seat before you hire, or request a staffing quote on the same page. You can also call (956) 828-4672. Want to see where AI fits alongside your new hire? Read about AI consulting for small business. Houston team? See our Houston page.
About KUYA Solutions
KUYA Solutions LLC was founded by Slade Jones and is based in the Houston–Galveston area, serving small businesses across the US. We place pre-vetted virtual assistants and build AI workflows into the tools you already use, starting with a mapped workflow instead of a guess.
Let's map the workflow that runs your business without you.
A focused 1:1 session to identify what to delegate, automate, and systemize — so growth stops depending on your hours.